# Approving or Rejecting a Program

Only users with program approval user rights can approve or reject a program that is sent for approval. This feature is only available in licence level Line Manager.

User rights are determined in the User groups tab in System administration .

1. Go to System administration and select Program Approval .

   The Program Approval overview shows a list of controllers which have pending program approvals.

2. Select the controller to expand and see the list of programs.

3. Mark the checkbox for the program you would like to approve/reject.

4. Select Manage and select Approve or Reject and add any comments as required in the Comment field.

   The maximum allowed number of characters allowed in the comments section is 255 including spaces.

   Approval, rejection, and adding comments can be also done by selecting the program/multiple programs + Right click.

   Approve and Reset to draft can be done in the program approval tab, in the plant structure and in the library.

## Comments

Comments can be added while approving or rejected a program but can also be added in the following ways:

- Select the relevant program/programs + Right click and select Comment.

- Select the relevant program/programs and select Manage and then select Comment.

The maximum allowed number of characters allowed in the comments section is 255 including spaces.

If you select multiple programs and enter comments in the comment section, only the common comments that is applicable to the selected programs are visible. To see a full list of comments that might be applicable to the program, select the program individually .

## Configuration Approval History

It is possible to see the approval history of a program.

- Select the relevant program/programs + Right click and select History.

- Select the relevant program/programs and select Manage and then select History.

The Configuration Approval History window opens and if the program has been approved before, the following details are shown:

- Name

- Last Approved

- Last Approved By

- Approval Status

- Comment

The Comment field with the history of all comments is also visible and is non-editable.

Relevant Information

- Global Functions User Rights